Regular Meeting

May 19, 2022, 5:30pm

  1. OPEN MEETING - Opened at 5:31pm by Commissioner Shell

  1. ROLL CALL - Commissioner Shell, Commissioner Curtis, Commissioner Johnson, Fire Chief Brood and Board Secretary Ramirez were present.

  1. ACTION ITEMS:

    1. Approval of agenda - Commissioner Johnson made a motion and was seconded by Commissioner Curtis to approve the agenda. The motion passed unanimously.

    2. Approval of minutes of April 14, 2022 regular meeting - Commissioner Johnson made a motion and was seconded by Commissioner Curtis to approve the minutes. The motion passed unanimously.

  1. TREASURER REPORT

    1. Bank statement balances

      1. ICCU Checking - $606,597.88, interest received $90.74

      2. ICCU Savings - $40,116.26, interest received $4.94

      3. Connections Checking - $0.00

      4. Connections Savings - $25.00

    2. During a review by the accountant, a deposit of $567.39 was found in the bank statement of August 2021 that couldn’t be matched to monies received in the meeting minutes.

      1. In the 8/5/21 minutes, an ACH deposit of $66.92 was supposedly received from the IRS, but no corresponding bank deposit was found.

      2. A paper check for $67.39 was received from the IRS during that same time frame with no corresponding deposit.

      3. In the 9/9/21 minutes, 2 items were listed as monies received but there were no corresponding bank deposits: A $100 check from Deb Shell as a donation for the mural and a $400 money order from Vickie Warner as rent.

      4. The 3 monies received were deposited together on 8/28/21 as one deposit of $567.39.

      5. Commissioner Curtis made a motion and was seconded by Commissioner Johnson to clarify the minutes and the deposit. The motion passed unanimously.

    3. Discussion regarding annual audit - information

      1. The Accounting Office has improved the payroll process and has been helping with tracking and relaying information with payroll taxes and PERSI. Summaries were provided by Commissioner Curtis.

      2. Commissioner Curtis has a meeting scheduled with the accountant to go over the QuickBooks file and get the file ready for upload to Wipfli.

      3. There is an upcoming WebEx meeting regarding audits and the state.

  1. FIRE CHIEF’S REPORT

    1. In the month of April, we had 5 calls for service, two EMS calls, two Fire calls, and one gas leak

    2. We currently have 24 volunteer members.

    3. Update on our 2007 Freightliner Tender. The Porta-Tank was delivered and is on the new tender. The apparatus is now in service.

    4. We have received the shipment of 4 new SCBA’s, these were demos at a cost of $5,200.00 ea. New would be around $10,000.00 per pack.

    5. The chief will be attending a meeting on the 24th to discuss EMS in Bannock County in regards to making plans to add an ambulance or quick response unit in Chubbuck.

  1. TRAINING REPORT

    1. We conducted Tender Operations and evoc on the new tender.

    2. Radio communications as well as training with Emergency Reporting

    3. We also completed our wildland training with the required pack test.

    4. This month we will be conducting NFPA 1410 Evolutions summary-engine drills

    5. GIFF training June 18th

  1. FIREFIGHTERS’ ASSOCIATION - No one from the association attended the meeting.

  1. ACTION ITEMS:

    1. Approval of monies received - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to accept the monies received. The motion passed unanimously.

    2. Authorization of payment of fire district invoices - Commissioner Johnson made a motion and was seconded by Commissioner Curtis to authorize payment of the fire district invoices. The motion passed unanimously.

    3. Authorization of payment of fire department invoices - Commissioner Johnson made a motion and was seconded by Commissioner Curtis to authorize payment of the fire department invoices. The motion passed unanimously.

    4. Approval of auto pay invoices - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the auto pay invoices. The motion passed unanimously.

    5. Approval of credit card charges

      1. Due to a canceled order, there is a credit balance on Commissioner Johnson’s credit card. The credit will be left on the card to cover new purchases.

      2. Commissioner Curtis made a motion and was seconded by Commissioner Johnson to accept the credit card charges. The motion passed unanimously.

    6. Status of building a second station

      1. A meeting was held with county P&Z and Jessica Watson regarding the subdivision of the land. Hal Jensen, Bannock County Planning and Development Services Director will speak with a county commissioner to see if we need to schedule a meeting or a hearing with them.

      2. Commissioner Shell talked to other builders in the area, but they would only build the shell and then we would have to hire subcontractors to do the interiors. Morton still seems to be the best option.

      3. Chief to contact Morton and see what the next step is with them.

    7. Status on purchase of another tender - New tender needed repairs during transit. Commissioner Johnson paid the charges for repairs and for the driver and then negotiated with the seller to pay for all of the costs.

    8. Discussion about the selling of district assets - Tabled to 5/26/22 special meeting

    9. Discussion on redistricting the sub-districts

      1. County helped to determine the new subdistricts. Commissioner Curtis presented a map for consideration. SD1 would now have 1927 people, SD2 would have 2043, and SD3 would have 1854.

      2. Under new boundaries, Commissioners Johnson and Curtis would live in the same district. Both can remain in their post as Commissioner until their term is up.

      3. Commissioner Shell will look at what the next step needs to be taken to get the districts approved by the county.

      4. Commissioner Johnson made a motion and was seconded by Commissioner Curtis to approve the redistricting boundaries as presented on the map. The motion passed unanimously.

    10. Discussion on date for budget hearing

      1. We will have a budget work session in July.

      2. We will need to advertise the budget meeting 10 days prior to the meeting. Commissioner Shell will take care of the ad.

      3. Commissioner Curtis made a motion and was seconded by Commissioner Johnson to set the budget meeting date for August 25, 2022 at 5:30pm. The motion passed unanimously.

  1. PUBLIC COMMENT - No members of the public were present.

  1. EXECUTIVE SESSION pursuant to Idaho Code §74-206(1)(a) to discuss personnel issues and Idaho Code §74-206(1)(c) to discuss interest in real property issues.

    1. Moved into executive session at 6:36pm

    2. Returned from executive session at 7:13pm

  1. NEW BUSINESS

    1. We will have a special meeting on 5/26/22 at 5:30pm to discuss more about the construction of a new station.

    2. Command vehicle 1 is beginning to have transmission issues. It may be time to start thinking of buying a vehicle like a pickup for the chief which is better suited to the type of work and the type of terrain the chief will need to go on.

  1. ADJOURNMENT - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to adjourn the meeting. The motion passed unanimously and the meeting adjourned at 7:51pm.

Respectfully Submitted,

Todd Ramirez